Central Council of the Tlingit and Haida Indian Tribes of Alaska

POSITION DESCRIPTION

Executive Assistant to Senior Director of Community Behavioral Services & Coordinator for Community Advocacy Program

 

INFORMATION

Job Class: Coordinator

Department: Community Behavioral Serviced

Type of Position: Non-Exempt

Location of Work: Juneau, AK

Covered Position: Yes

Salary Grade(s): 10/11

Prepared by: T. Woods/M. Bullis

Hours of Work: M-F, 8:00 am – 4:30 pm

Employment Category: Regular, Full-Time

Effective Date: 04.01.2022

 

PURPOSE

Incumbent will provide high-level administrative support to the Senior Director of Community Behavioral Services. Under the direction of the Senior Director, the Executive Assistant will manage administrative office functions, correspondence, scheduling, and support functions.

REPORTING RELATIONSHIPS

Reports To: Senior Director of Community Behavioral Services

Supervises: N/A

Liaison To: Service Providers, Program Partners, Tlingit & Haida Tribal Court, and Federal Grant Managers

 

ESSENTIAL FUNCTIONS

• Track and manage projects and requests for the Senior Director
• Manage administrative functions for the Community Behavioral Services and Community Advocacy Program, including scheduling and correspondence
• Compile data to prepare and submit accurate and timely operational and grant reports
• Manage grant reporting deadlines and data collection
• Schedule, coordinate, and provide logistical support for Community Advocacy Program and Tlingit & Haida’s Violence Against Women Task Force meetings and events
• Draft, proofread and format documents and correspondence
• Assist with the Department’s annual report to Tribal Assembly and monthly operational reports
• Other duties as assigned

DECISION MAKING AUTHORITY

Spending Authority: N/A

Other Authority: N/A

 

NECESSARY SKILLS AND KNOWLEDGE

• Ability to work effectively with executives, managers, supervisors, employees, and delegates
• Excellent computer skills, including proficiency in Microsoft Office
• Familiarity with word processing, spreadsheets, and database software 
• Strong time management & interpersonal skills
• Ability to maintain accurate, complete, and confidential records
• Ability and willingness to learn and integrate new technologies and methodologies to efficiently perform responsibilities.
• Ability to work independently and be self-motivated
• Good verbal, written, and cross-cultural communication skills
• Strong inter-personal skills, ability to relate well with persons from a variety of socioeconomic and cultural groups
• Commitment to self-care
• Understanding of the Tribes mission and culture and the ability to maintain appropriate boundaries with staff and clients in all circumstances
• Possess excellent communication skills- verbal, written and presentation
• Ability to interpret, apply, and explain laws, regulations, and policies
• Ability to identify discrepancies or inaccuracies in data and make corrections
• Familiarity with Tlingit, Haida, and Tsimshian cultures

MINIMUM QUALIFICATIONS (education, experience, skills)

• Associate’s degree
• Two years’ experience in related field
• Valid Driver’s License; clean driving record

 

Substitution for degree

• (3) years of experience in a related field

PREFERRED QUALIFICATIONS (education, experience, skills)

• Bachelor’s degree in field of Psychology, Social Work, Business Administration, Public Health, or related field
• 5 years’ experience

UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONS

The majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs.  Travel on small aircraft or ferry may be required.

CONDITIONS OF HIRE:

• All employment at Tlingit & Haida is “at will”. This means that the employee or Tlingit & Haida may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.
• Tlingit & Haida is a no tolerance workplace. All regular employees may be required to pass a pre-employment and subsequent random drug and alcohol screening to be eligible for and maintain employment.
• Tlingit & Haida requires a criminal background check be conducted on all employees. All employment offers are conditional until federal criminal background check results verify your eligibility to work for Tlingit & Haida.