Assistant Controller

Finance Department · Juneau, Alaska
Department Finance Department
Employment Type Full Time
Minimum Experience Experienced
Compensation $82,179 - $95,283

POSITION DESCRIPTION
Assistant Controller

 

INFORMATION
Job Class: Accountant IV

Class Status: Active
Department: Finance

Type of Position: Exempt
Location of Work: Juneau, AK

Covered Position: Yes
Salary Grade(s): 14

Prepared by: T. Belton/J. Wise
Hours of Work: M-F, 8:00 am – 4:30 pm 
Employment Category: Regular, Full-Time

Effective Date: 9.01.2021

 

PURPOSE
The Assistant Controller will assist the Controller in managing the daily accounting functions, administer and coordinate Tlingit & Haida grant and general ledger accounting and reporting. Under direction of the Chief Financial Officer (CFO), this position performs very complex financial accounting projects.

 

REPORTING RELATIONSHIPS
Reports To: Chief Finance Officer
Supervises: Technician level employees
Liaison To: Program Managers

 

ESSENTIAL FUNCTIONS
• Prepare complex, detailed monthly, quarterly, and closeout financial reports for external funding agencies
• Reconcile grant budget to actual expenditures and prepare, review and posts necessary adjusting journal entries to ensure that grants are not overspent and comply with reporting requirements
• Reconcile subsidiary accounts to assure proper accountability and reporting with outside agencies
• Determine the nature and extent of discrepancies and non-compliance and propose corrective action
• Review trial balance for correctness and compliance with external financial reporting requirements
• Propose appropriate corrective action for discrepancies and noncompliance
• Independently review and gain though understanding of external financial reporting requirements
• Communicate with funding agencies to seek clarification regarding requirements when necessary and works with grant managers to ensure compliance
• Document all communication as it relates to clarification of requirements
• Review the general ledger at the end of each month and prepares and posts adjusting journal entries
• Analyze complex financial data and assists in the preparation of comprehensive financial report for management
• Advise manager and administrative staff on the financial status of programs and individual accounts as necessary
• Meet monthly reporting deadlines and ensure the accuracy and completeness of the general ledger
• Communicate with Finance staff and program managers to coordinate the receipt of financial information necessary to ensure timely closing of the monthly general ledger
• Stay up to date on changes in the Uniform Guidance and ensure Tlingit & Haida is in compliance with requirements
• Assist in the preparation of audit work papers for the annual external financial statement audit
• Assist in the preparation of financial statements and provide information for inclusion in the footnotes to the financial statements
• Work with the auditors to clear audit exceptions
• Prepare supplemental schedules and reconciliations on an as needed basis during audit
• Meet audit deadlines to ensure the timely issuance of the annual audited financial statements
• Represent Finance department in the event of field audits by granting agencies
• Assist program managers in budget forecasting and modifications in grant reporting systems
• Approve and post imported journal entries and subsidiary module transactions
• Assist Controller with coordinating monthly and year end close
• Assist Controller with providing training to staff on accounting and financial reporting systems
• Prepare calculations and process drawdowns for grants
• Assist Controller with general ledger reconciliation
• Supervise technician level employees including but limited to hiring, monitoring, coaching, staff development, evaluations, dispute resolution, progressive discipline, and if necessary, termination
• Other duties as assigned

DECISION MAKING AUTHORITY
Spending Authority: N/A
Other Authority: N/A

NECESSARY SKILLS AND KNOWLEDGE
• Knowledge of fund accounting
• Working knowledge of 2 CFR Part 200
• Must be able to maintain confidentiality
• Ability to use an integrated accounting software system, Microsoft applications, and electronic transmitting applications
• Ability to handle multiple tasks and priorities in a constantly changing environment
• Possess strong analytical, problem solving, and organizational skills
• Possess excellent communication skills – verbal, written, interpersonal and presentation
• Possess accurate data entry and attention to detail skills
• Ability to interpret, apply and explain laws, regulations, and policies
• Ability to identify discrepancies or inaccuracies in data and make corrections
• Ability to be a team player


MINIMUM QUALIFICATIONS (education, experience, skills)
• Bachelor’s degree in Business Administration or Accounting
• 3 years’ professional level experience as an Accountant
• 3 years’ experience with an automated accounting system
• 2 years’ supervisory experience
• Valid Driver’s License


PREFERRED QUALIFICATIONS (education, experience, skills)
• 2 years’ experience working with Sage Intacct


UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONS

The majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs.  Travel on small aircraft or ferry may be required.


CONDITIONS OF HIRE:

• All employment at Tlingit & Haida is “at will”.  This means that the employee or Tlingit & Haida may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.


• Tlingit & Haida is a no tolerance workplace.  All regular employees may be required to pass a pre-employment and subsequent random drug and alcohol screening to be eligible for and maintain employment.


• Tlingit & Haida requires a criminal background check be conducted on all employees. All employment offers are conditional until federal criminal background check results verify your eligibility to work for Tlingit & Haida.

Thank You

Your application was submitted successfully.

  • Location
    Juneau, Alaska
  • Department
    Finance Department
  • Employment Type
    Full Time
  • Minimum Experience
    Experienced
  • Compensation
    $82,179 - $95,283