2 - Part-Time Receptionist

Self-Governance · Juneau, Alaska
Department Self-Governance
Employment Type Part Time
Minimum Experience Mid-level
Compensation $23.79 - $27.58

POSITION DESCRIPTION

Receptionist

 

INFORMATION

Job Class: Receptionist

Class Status: Active

Department: Tribal Operations & Self Governance

Type of Position: Non-Exempt

Location of Work: Juneau, AK

Covered Position:

Salary Grade(s): 8

Prepared by: H. Bennett/L. Jim

Hours of Work: M-F, 8:00 am – 4:30 pm

Approved by:

Employment Category: Regular, Full-Time

Effective Date: 6.1.2021

 

PURPOSE

The Receptionist manages the telephone switchboard, receives guests at designated Tlingit & Haida (T&H) office location and provides clerical support to Tribal Operations & Self Governance.


REPORTING RELATIONSHIPS

Reports To: Tribal Operations & Self Governance Manager

Supervises: N/A

Liaison To: N/A

 

ESSENTIAL FUNCTIONS

  • Primary reception for designated T&H office location, receive and redirect all incoming calls, take and relay messages, as necessary
  • Welcome visitors, guests, and clients; give proper direction; use tact and discretion in the degree and type of information given
  • Maintain the reception area in an orderly and professional state
  • Receive and distribute mail and inter-office deliveries for designated office location
  • Maintain a log of certified, registered, and express mail
  • Maintain a log of packages received
  • Process outgoing mail daily
  • Report problems with copy equipment, telephone, postage machine or any equipment maintained by designated office location to appropriate vendor or other service contractor
  • Monitor vehicle reservations, sign in/out sheet, and mileage reports for the GSA vehicles assigned to the designated office location
  • Maintain the schedule for conference rooms
  • Provide department clerical assistance as needed
  • Other duties as assigned


DECISION MAKING AUTHORITY

Spending Authority: N/A

Other Authority: N/A


NECESSARY SKILLS AND KNOWLEDGE

  • Ability to triage and accurately route telephone calls and visitors to appropriate staff
  • Positive professional courteous attitude toward public and staff
  • Able to perform and coordinate several jobs/projects at one time
  • Excellent verbal and written communication skills
  • Knowledge of standard office procedures and standards
  • Knowledge and proficiency in Microsoft Suite of programs


MINIMUM QUALIFICATIONS (education, experience, skills)

  • High school diploma or equivalent
  • Three years related experience
  • Valid Alaska Driver’s License
  • Typing speed of at least 50 WPM


UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONS

The majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs.  Travel on small aircraft or ferry may be required.

 

CONDITIONS OF HIRE:

  • All employment at Tlingit & Haida is “at will”. This means that the employee or Tlingit & Haida may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.
  • Tlingit & Haida is a no tolerance workplace. All regular employees may be required to pass a pre-employment and subsequent random drug and alcohol screening to be eligible for and maintain employment.
  • Tlingit & Haida requires a criminal background check be conducted on all employees. All employment offers are conditional until federal criminal background check results verify your eligibility to work for Tlingit & Haida.

Thank You

Your application was submitted successfully.

  • Location
    Juneau, Alaska
  • Department
    Self-Governance
  • Employment Type
    Part Time
  • Minimum Experience
    Mid-level
  • Compensation
    $23.79 - $27.58