Family Services Administrator

Tribal Family & Youth Services · Juneau, Alaska
Department Tribal Family & Youth Services
Employment Type Full Time
Minimum Experience Experienced
Compensation $61,743 - $83,529

POSITION DESCRIPTION
Family Services Administrator


INFORMATION
Job Class: Administrator 
Department: Tribal Family & Youth Services

Type of Position: Exempt
Location of Work: Juneau, AK

Covered Position: Yes
Salary Grade(s): 11-12

Prepared by: M.Johnson/J.Wise
Hours of Work: M-F, 8:00 am – 4:30 pm 
Employment Category: Regular, Full-Time

Effective Date: 2/1/2021


PURPOSE
The incumbent provides overall coordination and supervision of the programs that support Child Welfare and Family Preservation in the Tribal Family and Youth Services (TFYS) Department. Incumbent will supervise and provide oversight and coaching of staff. Incumbent is responsible for review and completion of reports and assisting in the administration and efficiency of Child Welfare services. The Administrator will work directly with the Director to provide oversight for all budgets, including compliance reporting and related activities. Incumbent will assist in grant writing efforts with the Grant and Resource Development Department.


REPORTING RELATIONSHIPS
Reports To: TFYS Director
Supervises: May supervise up to 8 FTE
Liaison To: Internal programs; OCS; State, Federal, and private granting agencies


ESSENTIAL FUNCTIONS
• Responsible to provide quality assurance for program and financial compliance
• Analyze and interpret program data
• Research opportunities to maximize funding sources to build infrastructure
• Manage Tlingit & Haida Federal Title IV-E agreements, including Title IV-E administration, training, and maintenance, and build capacity to administer a direct federal Title IV-E program
• Monitor department spending to ensure expenditures align with program goals, objectives, and federal guidelines
• Compile statistical and narrative reports to meet deadlines and as requested
• Assist in preparing grant proposals as requested
• Maintain adherence to Federal and State Child Welfare requirements as required
• Maintain working knowledge of theories, principles, and program guidelines in Child Welfare
• Assist in developing and updating program policies and procedures
• Plan and coordinate training workshops for staff, tribal councils, other internal and external agencies
• Provide supervision of up to eight full time employees including but not limited to: hiring, monitoring, coaching, staff development, evaluations, dispute resolution, progressive discipline, and if necessary, termination
• Represent the Department at meetings with internal, local, state, federal and private agencies, community partners
• Responsible for interdepartmental and interagency coordination (i.e. state social services agencies, school district personnel, and other tribal organizations) to ensure tribal families receive necessary services
• Other duties as assigned


DECISION MAKING AUTHORITY
Spending Authority: $5,000
Other Authority: Budget approvals


NECESSARY SKILLS AND KNOWLEDGE
• In-depth knowledge of the federal Indian Child Welfare Act (ICWA) law
• Excellent written and verbal communication skills
• Excellent computer skills and Microsoft Suite proficient
• Ability to analyze and interpret complex information from multiple sources
• Ability to manage priorities in a changing environment with limited information
• Ability to defuse emotionally charge situations in a respectful manner
• Ability to maintain accurate, complete, and confidential records
• Familiarity with Tlingit, Haida, and Tsimshian cultures


MINIMUM QUALIFICATIONS (education, experience, skills)
• Bachelor’s degree in social work or related field
• 2 years supervisory experience
• 3 years financial administration, knowledge, and experience
• Valid Driver’s License; clean driving record


PREFERRED QUALIFICATIONS (education, experience, skills)
• Master’s Degree in Social Work or equivalent


UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONS
The majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs. Travel on small aircraft or ferry may be required.


CONDITIONS OF HIRE:
• All employment at Tlingit & Haida is “at will”. This means that the employee or Tlingit & Haida may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.
• Tlingit & Haida is a no tolerance workplace. All regular employees may be required to pass a pre-employment and subsequent random drug and alcohol screening to be eligible for and maintain employment.
• Tlingit & Haida requires a criminal background check be conducted on all employees. All employment offers are conditional until federal criminal background check results verify your eligibility to work for Tlingit & Haida.

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  • Location
    Juneau, Alaska
  • Department
    Tribal Family & Youth Services
  • Employment Type
    Full Time
  • Minimum Experience
    Experienced
  • Compensation
    $61,743 - $83,529