Procurement Officer

Finance Department · Juneau, Alaska
Department Finance Department
Employment Type Full Time
Minimum Experience Manager/Supervisor
Compensation $67,917 - $95,269

POSITION DESCRIPTION

Procurement Officer 


INFORMATION

Job Class: Manager 

Department: Finance

Type of Position: Exempt 

Location of Work: Juneau, AK

Covered Position: No

Salary Grade(s): G 12-14

Prepared by: T. Belton/K. Truitt

Hours of Work: M-F, 8:00 am – 4:30 pm 

Employment Category: Regular, Full-Time

Effective Date: 12.1.18


PURPOSE

Manage procurement activities for all departments, including agreements for professional and non-professional services, to include contracts, agreements, leases and purchasing. Develop and maintain policies leveraging GSA purchasing benefits. Provide technical support to departments by assisting in contact formation, negotiation, administration, modifications, terminations and all phases of the procurement process. Oversight of inventory control system. 


REPORTING RELATIONSHIPS

Reports To: Chief Financial Officer 

Supervises: May supervise up to four employees

Liaison To: Program managers and outside vendors


ESSENTIAL FUNCTIONS

Develop and maintain standard operating procedures to support overall inventory control


Develop operating procedures for contract administration and management


Timely and accurate fulfillment of inventory orders


Review lease and service agreements to ensure completeness, accuracy, and compliance with fiscal policies 


Track procurement authority and initiate appropriate action to ensure compliance


Track leases related to office space and equipment


Establish user accounts for centralized purchasing


Develop and maintain procurement forms and templates


Prepare procurement reports and checklists


Research vendor pricing and obtain quotes for procurement as requested


Prepare Request for Proposals and Requests for Quotes


Monitor contracts for expiration and compliance


Develop and maintain fixed asset inventory and disposition system


Manage the disposal of property


Perform other work-related duties as assigned


Respond to unsolicited proposals as necessary

 

DECISION MAKING AUTHORITY

Spending Authority: TBD

Other Authority: Per signatory matrix


NECESSARY SKILLS AND KNOWLEDGE

Use and comprehension of Tribal policies and procedures, and Federal and State regulations


Experience and knowledge of budget development and financial management


Working knowledge of 2 CFR Part 200, Federal Acquisition Regulations, and Defense Federal Acquisition Regulation Supplement


Strong interpersonal and excellent customer service skills


Ability to maintain confidentiality


Ability to use integrated accounting software, Microsoft applications, and electronically transmit applications


Ability to handle multiple tasks and priorities in a constantly changing environment


Possess strong analytical, problem-solving, time management, and organizational skills


Excellent communication skills – verbal, written, and presentation


Ability to reason logically and accurately and make sound decisions and recommendations


Ability to interpret, apply and explain laws, regulations and policies


Knowledge of procurement procedures, policies, and methods


Ability to identify discrepancies or inaccuracies in data and make corrections


Work in a team environment ensuring excellent customer service


MINIMUM QUALIFICATIONS (education, experience, skills)

Bachelor’s degree in Business Administration or related field

Two years  professional procurement specialist or greater experience

Two year supervisory experience

Valid Driver’s license


UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONS

The majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs.  Travel on small aircraft or ferry may be required.


CONDITIONS OF HIRE:

All employment at Tlingit & Haida is “at will”.  This means that the employee or Tlingit & Haida may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.


Tlingit & Haida is a no tolerance workplace.  All regular employees may be required to pass a pre-employment and subsequent random drug and alcohol screening to be eligible for and maintain employment.


Tlingit & Haida requires a criminal background check be conducted on all employees. All employment offers are conditional until federal criminal background check results verify your eligibility to work for Tlingit & Haida.

Thank You

Your application was submitted successfully.

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

  • Location
    Juneau, Alaska
  • Department
    Finance Department
  • Employment Type
    Full Time
  • Minimum Experience
    Manager/Supervisor
  • Compensation
    $67,917 - $95,269