Procurement Officer

Finance Department · Juneau, Alaska
Department Finance Department
Employment Type Full Time
Minimum Experience Manager/Supervisor
Compensation $67,917 - $95,269


Procurement Officer 


Job Class: Manager 

Department: Finance

Type of Position: Exempt 

Location of Work: Juneau, AK

Covered Position: No

Salary Grade(s): G 12-14

Prepared by: T. Belton/K. Truitt

Hours of Work: M-F, 8:00 am – 4:30 pm 

Employment Category: Regular, Full-Time

Effective Date: 12.1.18


Manage procurement activities for all departments, including agreements for professional and non-professional services, to include contracts, agreements, leases and purchasing. Develop and maintain policies leveraging GSA purchasing benefits. Provide technical support to departments by assisting in contact formation, negotiation, administration, modifications, terminations and all phases of the procurement process. Oversight of inventory control system. 


Reports To: Chief Financial Officer 

Supervises: May supervise up to four employees

Liaison To: Program managers and outside vendors


Develop and maintain standard operating procedures to support overall inventory control

Develop operating procedures for contract administration and management

Timely and accurate fulfillment of inventory orders

Review lease and service agreements to ensure completeness, accuracy, and compliance with fiscal policies 

Track procurement authority and initiate appropriate action to ensure compliance

Track leases related to office space and equipment

Establish user accounts for centralized purchasing

Develop and maintain procurement forms and templates

Prepare procurement reports and checklists

Research vendor pricing and obtain quotes for procurement as requested

Prepare Request for Proposals and Requests for Quotes

Monitor contracts for expiration and compliance

Develop and maintain fixed asset inventory and disposition system

Manage the disposal of property

Perform other work-related duties as assigned

Respond to unsolicited proposals as necessary


Spending Authority: TBD

Other Authority: Per signatory matrix


Use and comprehension of Tribal policies and procedures, and Federal and State regulations

Experience and knowledge of budget development and financial management

Working knowledge of 2 CFR Part 200, Federal Acquisition Regulations, and Defense Federal Acquisition Regulation Supplement

Strong interpersonal and excellent customer service skills

Ability to maintain confidentiality

Ability to use integrated accounting software, Microsoft applications, and electronically transmit applications

Ability to handle multiple tasks and priorities in a constantly changing environment

Possess strong analytical, problem-solving, time management, and organizational skills

Excellent communication skills – verbal, written, and presentation

Ability to reason logically and accurately and make sound decisions and recommendations

Ability to interpret, apply and explain laws, regulations and policies

Knowledge of procurement procedures, policies, and methods

Ability to identify discrepancies or inaccuracies in data and make corrections

Work in a team environment ensuring excellent customer service

MINIMUM QUALIFICATIONS (education, experience, skills)

Bachelor’s degree in Business Administration or related field

Two years  professional procurement specialist or greater experience

Two year supervisory experience

Valid Driver’s license


The majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs.  Travel on small aircraft or ferry may be required.


All employment at Tlingit & Haida is “at will”.  This means that the employee or Tlingit & Haida may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.

Tlingit & Haida is a no tolerance workplace.  All regular employees may be required to pass a pre-employment and subsequent random drug and alcohol screening to be eligible for and maintain employment.

Tlingit & Haida requires a criminal background check be conducted on all employees. All employment offers are conditional until federal criminal background check results verify your eligibility to work for Tlingit & Haida.

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  • Location
    Juneau, Alaska
  • Department
    Finance Department
  • Employment Type
    Full Time
  • Minimum Experience
  • Compensation
    $67,917 - $95,269